Eight Easy Steps for Planning an Event for a Non-Profit Organization

After laying out the event and the steps needed to bring it into reality, you will need to gather up the cost of each item for the event. By making a budget early in the process, you will be better able to control cost. This will also let you solicit sponsors to help underwrite the cost of the event. By having all or most of this cost in hand ahead of time, the money raised will all be available for the original purpose.

This will give you accountability to others after the event. It will also give you guidelines and a map for doing the same type of event at a later time. Many non-profits like to do similar events each year. If other sister organizations want to know how you did it, this record will be a help to them, too.

This can be a city park. It might be a golf course or civic auditorium. Depending on the type and size of the event, make sure that the venue has all of the amenities necessary to make the event a success. You will want to locate 2 or 3 choices to get the best mix of cost and event site. Sometimes paying a little can be better than free if the site is more visible or more readily accessible.

Pull out all of the stops with this one. Use every type of advertising that you can afford. You cannot get the word out too much or too soon. Make fliers and other ads attractive and informative. Get help to make sure that the event is well publicized.

You need to arrange a group to set up for the event. Have a leader and a couple of teams so that the work can be divided. The same is true for the clean up teams. They need to leave your site the same way that you found it. This will help make the site available to you for future events.